Legal Appointments Office
c/o Ministry of Government Services 77 Wellesley St W, BOX 720 Toronto ON M7A 1N3 Telephone: 416 326-4064 Fax: 416 326-4065
This is an application for appointment as a non-lawyer notary public for Ontario.
If you are an Ontario lawyer and you wish to become a notary public please contact the Ministry of Government Services at (416) 325-8416 or visit http://www.mgs.gov.on.ca/en/OffDoc/STEL02_046906.html
Persons who wish to administer oaths and/or take affidavits or statutory declarations in Ontario should instead complete the form “Commissioner for Taking Affidavits – General Application” available at ontario.ca/attorneygeneral. Under the Ministry’s policy, a person may not apply to become a notary public and a commissioner for taking affidavits at the same time.
A Canadian citizen may apply for appointment as a non-lawyer notary public for Ontario. Applicants will only be considered if their employment requires the notarizing of documents in the Province of Ontario for:
Non-lawyer notary public appointments will not be granted to allow applicants to:
By submitting a completed application, the applicant is consenting to the Ministry of the Attorney General using the information provided to conduct a criminal record check through the Canadian Police Information Centre (CPIC).
Please Enclose:
All pages of the accompanying application form, fully completed, signed and dated by the applicant.
A letter of authorization on letterhead, signed or co-signed by an officer or senior official of your business or organization. If you are self-employed you may sign the letter. The letter should nominate the applicant as a non-lawyer notary public on behalf of the business or organization and must provide:
A cheque or money order for the appointment fee of $110.00 payable to “Minister of Finance.” HST is not applicable. Do not send cash or credit card information. No fee is required if the applicant is an employee of the federal, provincial or municipal government and if the appointment is for purposes related to his or her employment.
Send payment and the originals of all documents together to:
Ministry of the Attorney General Legal Appointments Office c/o Ministry of Government Services 77 Wellesley St W, BOX 720 Toronto ON M7A 1N3
Please allow four to six weeks for processing.
For more information contact the Ministry of the Attorney General, Legal Appointments by phone at 416 326-4064 or by email at appointments@ontario.ca. You can also visit our website at ontario.ca/attorneygeneral.
Pour obtenir le formulaire en français, visitez ontario.ca/procureurgeneral ou composez le 416 326-4064.
The completion and filing of this application form with the Ministry of the Attorney General does not guarantee that an appointment as a non-lawyer notary public will be granted.
Note: Only completed applications will be considered. Incomplete applications will be returned. Before you begin, please read the following application instructions carefully.
Fields marked with an asterisk (*) are mandatory.
Last Name * First Name * Middle Name(s) * Date of Birth (yyyy/mm/dd) *
Unit No. * Street No. * Street Name * PO Box Municipality/City/Town * Province * AB BC MB NB NL NT NS NU ON PE QC SK YT Postal Code *
Name of Business or Organization with whom you are currently employed * Date Employed by Business or Organization * Occupation/Job Title * Year of Registration of Business or Organization, if applicable Business Telephone * Business Telephone Ext.
Unit/Suite No. * Street No. * Street Name * PO Box Department Contact Person Municipality/City/Town * Province * AB BC MB NB NL NT NS NU ON PE QC SK YT Postal Code *
Nature of Business or Services * Nature of Documents to be Notarized *
Within Ontario * Outside Ontario *
Have you held an appointment in Ontario as:
No Yes
If Yes, please provide your last name and year the appointment expired as they appeared on your previous stamp: Last Name Year
Please note: The Ministry of Attorney General may corroborate the information provided in the following section through the Canadian Police Information Centre (CPIC). By completing and signing this application form, you are consenting to this CPIC check.
No Yes If Yes, please provide details and state the section(s) that apply to the offence(s). Provide details on an attached page if space provided is not sufficient.
Canadian Citizenship Permanent Residency Work Permit If you selected work permit, indicate the expiry date of your work permit (yyyy/mm/dd)
1. Name of Business or Organization Check One: 1. Check One Subsidiary 1. Check One Associated Company 1. Check One Affiliate
2. Name of Business or Organization Check One: 2. Check One Subsidiary 2. Check One Associated Company 2. Check One Affiliate
3. Name of Business or Organization Check One: 3. Check One Subsidiary 3. Check One Associated Company 3. Check One Affiliate
Commissioners for taking affidavits (excluding lawyers, if any) Non-lawyer notaries public Lawyers
If your appointment will replace that of an existing or former non-lawyer notary public, state that notary’s full name, termination date of the appointment, or the last date appointment will be required, and return the certificate for cancellation (if available).
Explain in detail below why this proposed appointment is required, and provide additional information that will substantiate the need for such an appointment. If applicable, demonstrate the need by reference to statutes or regulations governing your line of business. You may also attach sample copies of typical forms or documents to be notarized, with any personal, confidential, or proprietary information deleted. Provide details on an attached page if space provided is not sufficient. *
Last Grade successfully completed in secondary school *
All pages of this application form, fully completed, signed and dated by the applicant. A letter of authorization nominating the applicant as described in the application instructions. A cheque or money order for the appointment fee of $110.00, payable to the “Minister of Finance.” HST is not applicable. Do not send cash or credit card information. No fee is required if the applicant is an employee of the federal, provincial or municipal government and if the appointment is for purposes related to his or her employment.
Send To: Ministry of the Attorney General Legal Appointments Office c/o Ministry of Government Services 77 Wellesley St W, BOX 720 Toronto ON M7A 1N3
I understand the purpose for which this information will be used and certify that the information given in the application is correct and complete.
Name * Signature Date (yyyy/mm/dd)
Pursuant to subsection 39(2) of the Freedom of Information and Protection of Privacy Act, this information is collected pursuant to subsections 4(1) and 4(1.1) of the Commissioners for Taking Affidavits Act for the purpose of determining the suitability of applicants for appointment as commissioners for taking affidavits. Questions about the information collected should be directed to: Manager, Office of Judicial Support Services, c/o Ministry of Government Services, 77 Wellesley St. W, BOX 720, Toronto ON M7A 1N3, 416 326-4064.